Cloud Computing as Law Firms Collaboration Tools

Posted on: May 1st, 2016 by nexstepaz No Comments

Most large legal cases are an exercise in collaboration and improper tools for the job can be a major source of redundancy and wasted money over time. To help eliminate this issue it is important to take a look at cloud computing as a tool for collaborations.

Cloud computing makes all the key documents available to everyone on the team no matter where they are. It also allows multiple users to see changes to a document in real-time and to make additional changes to manipulate the changes made by someone else already.

That is not something possible with any local tools currently available, especially when you want to do things like linking to different documents, make annotations and other changes to a range of documents using the same tools.

Streamline Collaboration

It is difficult to collaborate as a team of legal professionals if working together relies on many different tools to get the job done. There are many tools that rely on cloud computing as a tool for collaborations specifically that come with all the different features that you need to complete a phase of your project.

When going through the research phase of any case it is vital to be able to sift through many documents, interlink them, comment on those links, and build up the case through all these different pieces.

That is something that cloud software is perfect for. One solution can handle more tasks and keep things simple for your office.

Cut out the Installation Process

Law firms that rely on local tools to get the job done have to take a lot of time to install the software during machine upgrades or replacements. When new members are added to your team it will become a real hassle to prepare a computer with all the necessary software to do the job, which is why cloud-based software is so powerful and simple.

This software is installed on the Internet and is simply accessed by a computer and never installed locally. That means, any machine can use the software right away without a length installation period.

It also means that most machines will run the software and concerns about system requirements are nearly a thing of the past.

Reduce Management Concerns

It was common practice for years for large law firms to employ several computer and network experts. After all, files were being shared across local networks all over the office on a daily basis. When the network goes down, it wasn’t just an inconvenience but major crises to these firms where fast data transactions are a way of life.

When relying on cloud computing the need for IT experts in the office diminishes considerably. While a robust staff of experts was once needed, cloud solutions offload all of the technical problems to the company offering the solution instead of your firm.

You will save a great deal by eliminating most of the technical staff at your company when making the switch and you will enjoy a smoother and reliable operation as well.

Predictable Costs

When using collaboration software, it is difficult to predict the costs of local software solutions that must be bought in full as needed and if that software doesn’t offer all the necessary features, you need to get additional features installed and surely extra cost are incurred.

With a cloud service the subscription costs are simple to understand and often much steadier and more affordable on a monthly basis. It is simpler to predict costs and make sure that client billing accounts for those costs.

Cloud computing software is perfect for large law firms that depend on collaboration desperately. If your workers have to come together to make a project a success do them a favor and look at some cloud solutions to those common problems.

You will be thrilled at some of the options you will come across, and disheartened when you think about all the wasted time you had with tools that simply weren’t fit for the job.

Contact NexStep to get the simplicity of using cloud computing to collaborate with your law partners and clients.

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